Faculty Information

Authorize an Incomplete Grade

Complete the Incomplete Grade Authorization form, collect needed attachments and distribute to necessary parties as indicated in the form instructions.

Download the Incomplete Grade Authorization form

Student Engagement Roster (SER)

In support of campus efforts to increase student retention and 4-year graduation, all faculty teaching undergraduate students are asked to provide feedback early and often on student attendance/performance in their class.

Why use SER?

  • Feedback from faculty allows for quick and intentional intervention with those students who may need assistance.
  • Based on faculty feedback on the Student Engagement Roster (SER), reports will be readily available to advisors and other school officials to take action.
  • The student engagement roster is also the mechanism for reporting attendance concerns to the Office of Financial Aid, as well as enrollment information to the Office of the Registrar.
  • All students will receive an email notification if they are reported in SER and will be directed to access the report in One.IU.
  • The Office of Student Success and academic advisors contact students who have multiple flags or other at-risk indicators to discuss action items that were recommended in the Student Performance Roster. 
  • Online instructors –  Please determine attendance for the first reporting round by tracking student Canvas login, participation in discussion forums, or submission of early assignments. Also, because SER is used throughout the IU system and we have many students from other campuses enrolled in our online classes, it is possible that you may receive communication from staff members from other campuses.  Please provide any follow up information they may be seeking.

Access the Student Performance Roster (SER) directly from your Canvas site or search Student Engagement Roster (Faculty) in One.IU.edu. 

SER, Syllabi, and Canvas

Faculty are encouraged to provide an explanation on the class syllabus and/or via a Canvas announcement. A sample notice is provided here:

"This semester I will be using IU’s FLAGS System to provide real-time feedback on your performance in this course. Periodically throughout the semester I will be entering data on factors such as your class attendance, participation, and success with coursework, among other things. This information will provide feedback on how you are faring in the course and offer suggestions on how you might be able to improve your performance. You will be able to access this information in One.IU https://one.iu.edu/task/iu/flags-early-alerts."

For Fall 2021

Welcome back faculty! 

I am writing to provide the timeline for this semester's Student Engagement Roster reporting. 

Mandatory Reporting Round #1 (Roster Verification)

August 23rd-September 7th

The drop for non-payment policy uses “Never Attended” an indicator to determine if a student will be removed from class. Please assess if a student has never attended by considering physical class attendance or Canvas login/course participation for online classes. This policy ensures that students who have never attended, have not made any payments, and have no financial aid are removed from their courses and charges are eliminated. 

Early Alert

September 8th-October 11th

Please use the Student Engagement Roster during this time to report academic performance concerns such as missing assignments and poor performance on homework, quizzes, or exams. Early and frequent reporting is encouraged, as well as positive feedback. Outreach to students is conducted weekly. 

Mandatory Reporting Round #2 (Federal Financial Aid verification, also serves as initial roster verification for 2nd eight-week classes)

October 12th -18th 

*New for Fall 2021: Clear and restore functionality in the SER is now available. For mor information see: https://blogs.iu.edu/ocss/2021/07/21/clear-and-restore-now-available-in-ser/ 

Students receive an email from you that directs them to your feedback. The Office of Student Success and academic advisors will review feedback regularly and contact students as needed. You may see if the student, an advisor, or success coach has reviewed your feedback by clicking on the individual student’s name in the SER and looking at the lower right portion of the screen under “History.”  

If you are new to campus or need a refresher, please see the attached instructions, or visit the IU FLAGS site for more information. You may also email me at hellerc@iue.edu to schedule a one-on-one training.

Please let me know if you have any questions or concerns.

Have a great semester,

Carrie Reisner, Ed.D.
Assistant Vice Chancellor for Student Engagement

Submitting Final Grades

Final grades and grade changes are submitted by faculty through an SIS Faculty Center app in One.IU:

Update Grade Rosters (SIS Faculty Center)

  1. Verify campus, term, and roster type. Roster type should be "Final Grade."
  2. Enter all grades into the Grade Input fields or click Valid Grades to display a list of valid grade values and select the appropriate grade.
    1. If you enter a grade of FN, the column to enter the Last Attendance Date will not appear until the roster is saved. A date is still required if an FN grade is entered, but the place to enter the date will not show up until the instructor deliberately refreshes the roster. The system will not let you enter a date in this field that is not within the Term begin and end dates. This should be the last date that you can document that the student attended class (last class attendance, last quiz or exam taken, last log on to Canvas, etc.)
    2. If the student never attended the class, enter a grade of FNN. It is not necessary to enter a Last Date of Attendance for FNN grades.
    3. Students who dropped during the 100% refund period (first week of class) will not appear on the final grade roster.
    4. There will be a placeholder grade of ZZ for students who are taking Indiana University classes through another university. You will submit their grades on that university's grade roster.
  3. Click Save often, throughout the grading process, in order not to be timed out of SIS!
  4. When finished, click Save and verify that all grades have been entered and are correct.
  5. Once you are satisfied that all the grades are correct, click Approve and Submit to Registrar.

Once grades have been posted or approved, grade changes are made via:

eGrade Change

IU East Faculty, if you have questions regarding how to submit your grades, or how to submit a grade change, feel free to contact the Office of the Registrar at (765)973-8270 or earecord@iue.edu.

Deadlines for faculty to submit final grades

Summer Term 2021

SS1 / 6W1 Classes (05/17 - 06/28)

  • 06/28: Classes end & final exam day
  • 06/30: Final grades are due

SS2 / 6W2 Classes (07/06 - 08/16)

  • 08/16: Classes end & final exam day
  • 08/18: Final grades due

12W full-term classes (05/17 - 08/16)

  • 08/16: Classes end & final exam day
  • 08/18: Final grades due

Fall Term 2021

8W1 Classes (08/23 - 10/11)

  • 10/11: Classes end & final exam day
  • 10/15: Final grades due

8W2 Classes (10/12 - 12/05)

  • 12/05: Classes end & final exam day
  • 12/17: Final grades due

16W full-term classes (08/23 - 12/06)

  • 12/06: Classes end
  • 12/07 - 12/13: Final exams
  • 12/17: Final grades due

Spring Term 2022

8W1 Classes (01/10 - 02/28)

  • 02/28: Classes end & final exam day
  • 03/04: Final grades due

8W2 Classes (03/01 - 04/25)

  • 04/25: Classes end & final exam day
  • 05/06: Final grades are due

16W full-term classes (01/10 - 04/25)

  • 04/25: Classes end
  • 04/26 - 05/02: Final exams
  • 05/06: Final grades due

NOTE: If you teach a class which has a begin-end different from those listed above, such as an Online Course Connect (IUOCC) class, or a non-standard class, the deadline for submitting your grades is 48 hours (2 days) after the final examination for that class.  Beginning with the Fall 2021 term, that deadline is being extended to 96 hours (4 days) after the final examination for that class.